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The solution to digital record office is a total solution for record and archive informatization construction of various industries, such as organs, enterprises and institutions, public security department, finance, education, construction, manufacturing, etc., that guided by Outline of the 13th Five-year Plan for the Development of National Archives and other relevant standards and guidelines, such as Digital Record Office Construction Guide, the 8th order of the The State Archives Administration: Provisions of the Filing Scope and the Duration of Archival Storage of Enterprise Documents and Materials and Evaluation Methods for the Construction of Digital Record Office ， and aims at the concept of "extensive archives, big data and emphasis on utilization". Under the guidance of "unified planning, step-by-step implementation, resource sharing and security", it manages the whole business process life cycle, such as archives collection, arrangement, storage, utilization, etc., and constructs a file information resource center based on “data storage, data management, data application and data sharing”.
The overall solution of digital record office integrates archival consulting and planning services, archival information system construction, data resources construction, infrastructure construction and so on, realizing the highly integrated and information-based collection, arrangement, storage and utilization of archives; realizing the digitalization of archives collection, the electronization of incremental archives, and the centralized and unified management of all kinds of archival resources; ensuring the long-term permanent security and effective preservation of archival resources; realizing the process and network of archival service utilization, and improving the level of archival management and the quality and efficiency of archives service. Build an enterprise application service platform that covers electronic archives management center, archives digital processing center, archives digital resource sharing service center, traditional archives auxiliary management center, information disclosure center, statistical analysis auxiliary decision center, and knowledge management center.
The professional consultant team has a wide range of industry experience and expertise in the field of archival expertise, providing business consulting, IT consulting, and management consulting services.
- The top layer design concept realizes the management and application service of the whole process life cycle of archives.
- Based on the characteristics of different industries, a special industry version is created through the component-based service platform. Support the traditional management methods of filing and one volume for one file to meet the needs of different industries archives management mode.
- Cross platform is compatible with all kinds of mainstream databases, application server middleware and mainstream browsers. The application of digital file information system for domestic CPU and domestic basic software is satisfied.
- The system is evaluated through the evaluation center of Renmin University of China on the General Functional Requirements of Electronic Records Management System (GB/T 29194-2012).
- Meet the standard specification of metadata management scheme, long-term storage of electronic file, and encapsulation of electronic file format.
- Based on the technology of the Internet of things, the mobile application client, the RFID electronic label, the intelligent warehouse and so on, the management idea and service application of the intelligent file system are realized.
- Support the integration of OCR identification, PDF file format conversion, general browser and other independent intellectual property tools, so as to improve the efficiency of the archives room.
- The integration of various heterogeneous data is realized by using the open external data interface of Web Service. Use such as e-government system, OA office system, business management system, ERP management system and so on to meet the needs of electronic archives management.
