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As a manager and leader in the archive management of construction industry, in consideration of the universal demand of archive management and the demand of unique features of construction industry during the course of model selection of archive information, have you ever met the following questions?
1.How to manage 11 types of archives required by the construction industry?
2.Due to the different archive types, especially the different recording regulations, and rules of reports and archive number of project archive, how to solve the difference uniformly by a set of software?
3.How to make sure the completeness, correctness and systematicness of project archive according to the Method for Archive Acceptance of Key Construction Project?
4.How to satisfy the various filing scope requirements in terms of submitting to the urban construction archives , self utilization by project team, handover to Party A and others?
For these questions, the user can find out the qualified answer in E-Archive Information Resource Management Software Industry Version (Construction Industry Version).
E- Archives Information Resource Management Software Industry Version (Construction Industry Version)is the national 1st set of management software of archive information resource complying with the management requirements of conventional paper archive and Dual Filing System of electronic archives . It combing with the actual condition of construction industry is researched and developed based on E- Archive Information Resource Management System through the sufficient survey and demand discussion. This product is not only conforming to the requirements of construction industry for the project management but also that combing the conventional filing way and “One-Document-One-Archive” way, especially matching with the management requirement of archive management in the construction industry. By combing with the function of Four-function Assurance developed by our company, it can be conforming to the management requirements of all kinds of archives of user unit.
- Support the comprehensive management
■ Support the comprehensive management due to enterprise consolidation, acquisition, discrete and others;
■ Support the comprehensive management of group and subordinate enterprise;
- - By complying with the national classification principle of the State Archives Administration of the People’s Republic of China , all kinds of archive types are preset, so the User can modify or customize the archive type
- Support the various sort-out ways of archive and satisfy the filing requirements of different archive types.
The product not only supports the conventional way of systematic filing but also the arrangement method taking PIECE as the unit after the filing reform.
Both the sort-out way of Concentrated Arrangement of archive and the way of Departmental Arrangement respectively made by each department for the different archive types are supported by the product.
- Satisfy the individual management demand of infrastructure archive management
The infrastructure archive, a kind of characteristic archive among the enterprise archive, shall be different from the common Document archive. This kind of archive is featured with “Set” based on the different subjects. It means a set of archive of scientific research composed of the documents having the storage value generated from a subject study.
■ The system supports the management of scientific and technological archive by “Set” as the unit.
■ Template management
Compared with the document archive, the biggest feature of infrastructure archive is the clear Table of Filing Scope of Engineering Project. The infrastructure archives at the different engineering levels shall be of the clearly-defined received material list for filing, classification rule, and title content. The product shall be able to input the relevantly compiled manual into the system, and provide the template of infrastructure archive data. As long as the user chooses the corresponding data template, the data shall be inserted by the system automatically according to the template. And then, the recording management of infrastructure archive can be finished in case of the user making the simple supplementation and operation in the template data inserted automatically in favor of facilitating to generate the collection and content of infrastructure.
The function of infrastructure archive of existing project can maintain the regulations and requirements about collection, arrangement, and data report of the municipal and national key engineering projects. The print tables of all infrastructure archives shall be in complete thus the user can regulate and customize rapidly as required.
■ Management of scientific and technological archive report of project team
Considering the uncertain factors in working environment, network environment and other aspects of project team, the arrangement principle of scattered arrangement, report, and summarization shall be utilized for the management of scientific and technological archive of project team.
Each project team collects and sorts out the scientific and technological archive and data by the offline data collection system, output sthrough the data backup and generates the data package in the standard format to input into the archive system. In the online mode, the data of scientific and technological archive shall be able to synchronize into the archive system through the special data transmission interface.
- Support various retrieval ways
The product provides various retrieval ways in favor of positioning the data inquired quickly and maintaining the recall ratio and precision ratio;
- Support various input ways
It supports the overall and safe input of historical data, and the batched mount and input of digital result of archive.
- Provide various statistical functions
The product provides all kinds of statistical functions and others to release the operator workload, and improve the data precision rate for making the data more reliable and the decision making more efficient;
- Provide the release function of carrier
It makes the offline-browsing disc of electronic document that can be use as the backup and offline utilized as well.
- Support the CA authentication
In addition to providing CA authentication interface, it supports the applied safety functions of electronic seal, digital signature, trusted time stamp, etc.
